App Terms and Conditions

1 Acknowledgement

1.1 The Users acknowledge that Openn Negotiation: a. will be conducted through the Openn Negotiation App in accordance with the Terms and Conditions set out below; b. is a type of auction as defined in the applicable laws for the relevant jurisdiction; and c. is an extended Auction with a flexible completion date.

2 Terms and Conditions

2.1 Cleverbons Pty Limited owns the App that conducts the Openn Negotiation Process and provides the App for Sellers and Seller’s Agents to list property for sale and for Qualified Bidders to purchase the property.

2.2 These App Terms and Conditions outline the Agreement between Users and the Owner of the App.

2.3 By registering to use the App, You agree to be bound by these Terms and Conditions as amended from time to time.

2.4 Your continued use of the App acknowledges Your agreement to these App Terms and Conditions.

2.5 If You do not agree to comply with these App Terms and Conditions, do not use (or continue to use) the App.

2.6 The Owner reserves the right to terminate Your access to the App if You breach any term or condition, or if Your ongoing use of the App is unacceptable to it.

2.7 Users acknowledge that these App Terms and Conditions are to be read in conjunction with the Openn Negotiation Bidding Rules and Terms of Use signed by the bidder or Annexure A of the relevant agency agreement signed by the Seller.

3 Owner’s Service

3.1 The Owner does not conduct the Openn Negotiation process, the Owner: a. is not an auctioneer or real estate agent and does not claim to be; b. does not own or offer for sale the real estate listed on the App; and c. role is limited to providing the App for the sale of the Property.

3.2 The Owner is therefore not responsible or liable: a. in the event that a Seller or Buyer fails to complete a transaction; b. for the completion of the sale; c. for the state and condition of any Property listed on the App; and d. for verifying the Property listed on the App.

4 Commencement of the Openn Negotiation/Auction Process

4.1 The Openn Negotiation process and Auction Conditions commence once the Property has been uploaded onto the App and will prevail until the Fall of the Hammer.

4.2 At the commencement of the Openn Negotiation process, the agent will make the following available for public inspection a. These App Terms and Conditions; b. Openn Negotiation Bidding Rules and Terms of Use; and c. Auction Conditions.

4.3 The sale of the Property within the Openn Negotiation process will occur in accordance with the Auction Conditions and no cooling off period applies in respect of the purchase of the Property.

4.4 The Seller and Buyer acknowledge that, pursuant to a CEEA, the Contract will be signed on their behalf by the Auctioneer immediately following the Final Bidding Stage and the parties will be bound to that Contract.

5 The Openn Negotiation Process

5.1 A prospective bidder must become a Qualified Bidder to participate in the Openn Negotiation process.

5.2 Once the prospective bidder has inspected the Property, the bidder must: a. download the App; b. register their contact details in the App; c. select a Password to access the App; d. select the Property in the App as a bidder; e. become a Qualified Bidder; and f. input their Pending Bid in the App.

5.3 In the Campaign Bidding Stage, other Qualified Bidders can join the Openn Negotiation process.

5.4 Throughout the Campaign Bidding Stage, any Qualified Bidder may increase their Pending Bid by providing further bids through the App

5.5 Each Qualified Bidder will be able to see all Bids made on the Property.

5.6 The Campaign Bidding Stage finishes at the commencement of the Final Bidding Stage.

5.7 The Property can only be sold to a Sole Bidder pursuant to clause 7.

5.8 Throughout the Final Bidding Stage, Qualified Bidders will make competing bids to purchase the Property through the App. A time limit will apply to the making of bids, and the process concludes when the Property is sold or all bids are exhausted.

5.9 The ultimate buyer of the Property will be the Qualified Bidder who bids the highest sum at or in excess of the Reserve Price that is accepted by the Auctioneer at the Fall of the Hammer.

5.10 No negotiation as to the terms and conditions in the Contract will occur after the bidder has been accepted as a Qualified Bidder.

5.11 The Auctioneer will execute the Contract on behalf of the Buyer and Seller immediately following the Final Bidding Stage.

6 Final Bidding Stage

6.1 The Final Bidding Stage will commence at the date and time nominated by the Seller for the Final Bidding Stage to begin, which can be at any time, provided that:

a. the Final Bidding Stage must commence between 8.00am and 9.00pm; and

b. if the date and time for the Final Bidding Stage has changed since the Qualified Bidder entered their Pending Bid, the Seller’s Agent and/or the Auctioneer will use reasonable endeavours to contact that Qualified Bidder (at that Qualified Bidder’s contact details) no less than 12 hours prior to the commencement of the Final Bidding Stage to advise when the Final Bidding Stage will commence.

6.2 During the Final Bidding Stage:

a. in order to bid each Qualified Bidder must be logged onto the App;

b. the App will indicate: i. the minimum sum by which any bid must exceed the previous bid, determined by the Auctioneer, through the App; and ii. the time limit during which further bids may be made before the current bid is final and successful, as set by the App.

c. the App will display the current highest bid. Qualified Bidders may choose to make a further bid exceeding what is then the highest bid in increments determined by the Auctioneer;

d. the Auctioneer may withdraw bids, at his or her complete discretion, if he or she thinks are likely to have been made in error or bad faith;

e. if any dispute arises in relation to any bid, such dispute may be determined by the Auctioneer;

f. the Seller may not bid personally, unless a bid is made in the Seller’s capacity as a co-owner or executor or administrator of the estate. Any bid made in that capacity will be announced by the Auctioneer before the commencement of the Final Bidding Stage, namely: i. that bids to purchase the interest of another co-owner or to purchase as executor or administrator of the estate may be made by or on behalf of the Seller; and ii. the bidder registration number (Unique Identification Number) of any co-owner, executor or administrator or any person registered to bid on behalf of any co-owner, executor or administrator, in addition to any other announcements or notices required to be given under each jurisdiction’s relevant Legislation;

g. once commenced the Final Bidding Stage cannot be terminated by the Seller or any other party until: i. all bids are exhausted; or ii. if there is one or more bids at or exceeding the Reserve Price and the Property is sold;

6.3 The ultimate buyer of the Property will be the Qualified Bidder who bids the highest sum at or in excess of the Reserve Price that is accepted by the Auctioneer at the Fall of the Hammer.

7 Purchase of the Property by a Sole Bidder

7.1 The Seller may sell the Property prior to the Final Bidding Stage when there is only one Qualified Bidder (they will then be the Sole Bidder), as follows: a. all bids by the Sole Bidder must be made through the App; b. the Seller’s Agent or Auctioneer will request an acknowledgement from the Sole Bidder, through the App, that: i. the Seller is willing to sell the Property to the Sole Bidder at its current bid; ii. upon acknowledgement from the Sole Bidder of the Seller’s intention to sell the Property at the Sole Bidder’s current bid the Sole Bidder will have the Winning Bid at the Fall of the Hammer.

7.2 If the Reserve Price has not yet been met, the Auctioneer must receive in writing from that the Seller will accept a lower reserve price.

8 Purchase of the Property otherwise than during the Campaign Bidding Stage or Final Bidding Stage

8.1 If the Property does not sell during the Final Bidding Stage, but an offer is made by a Qualified Bidder that is accepted by the Vendor, the sale must be on the same terms and conditions (other than price) as negotiated between the bidder and Seller prior to the bidder being approved as a Qualified Bidder, in accordance with clause 5.10.

9 Reserve Price

9.1 The Property is offered for sale subject to a Reserve Price.

9.2 If no bid exceeds the Reserve Price in the Final Bidding Stage, the Seller is not obliged to sell the Property to any Qualified Bidder.

9.3 If one or more bids in the Final Bidding Stage equals or exceeds the Reserve Price, then the Seller must sell the Property to the highest bidder.

9.4 If none of the bids made by the Qualified Bidders equals or exceeds the Reserve Price, the Seller may choose to negotiate with one or more of the Qualified Bidders to sell the Property but is under no obligation to do so.

10 Dummy Bidding

10.1 Dummy Bidding and/or encouraging another party to engage in Dummy Bidding constitutes a breach of these Terms and Conditions and may also constitute fraud and misleading or deceptive conduct and attract serious consequences.

10.2 Any party who becomes aware of the occurrence of Dummy Bidding must inform the Agent and/or the Auctioneer as soon as possible.

10.3 The Qualified Bidders and Sellers warrant that they will not engage in Dummy Bidding nor encourage or permit any other party to engage in Dummy Bidding.

11 Use of the App

11.1 Users of the App must not disclose their Password to any other person nor allow any other person to access the App on his or her behalf.

11.2 If a User becomes aware of any unauthorised use of the App, the User agrees to immediately notify the Owner.

11.3 Users must ensure that they have adequate mobile and/or internet coverage to allow access to the App;

11.4 Users of the App will not hold the Owner responsible for any loss or damage arising from the misuse, improper use, or unauthorised use of their username and / or Password for the App.

11.5 The Owner reserves the right to deny access to the App: a. in the event any false or fraudulent information is provided; b. in the event of any unauthorised use of the App; and c. at its sole discretion.

11.6 Qualified Bidders will be approved by the Agent, upon providing all required documentation.

11.7 The App will: a. notify the Qualified Bidder that they are a Qualified Bidder; b. show when the Final Bidding Stage will commence; c. provide the Qualified Bidder with a Unique Identification Number that will be used to identify them in the App; and d. notify the Qualified Bidder of any change to the Final Bidding Stage commencement.

11.8 A Qualified Bidder must be provided with 12 hours’ notice of any change to the commencement of the Final Bidding Stage.

11.9 Any bid made in the App using a Qualified Bidder’s Unique Identification Number will be deemed to have been made by that Qualified Bidder, and the Qualified Bidder is solely responsible for ensuring that each bid is in fact made by the Qualified Bidder.

11.10 The Auctioneer may withdraw bids that he or she thinks are likely to have been made in error or bad faith, at his or her complete discretion.

12 Withdrawal of Property from Sale

12.1 The Seller may withdraw the Property from Openn Negotiation at any point by selecting the “Cancel Openn Negotiation” button on the App until the earlier of: a. the Commencement of the Final Bidding Stage; or b. a bid being made through the App by any Qualified Bidder that equals or exceeds the Reserve Price, otherwise the Seller cannot withdraw the Property from sale unless all bids are exhausted at the Final Bidding Stage without the Reserve Price having been reached.

13 Suspension of Openn Negotiation

13.1 The Auctioneer may cancel the Openn Negotiation including, but not limited to, the Final Bidding Stage, if: a. he or she reasonably considers that a technical problem has occurred with the App such that the Openn Negotiation cannot properly proceed; or b. he or she reasonably considers that one or more Qualified Bidders are experiencing difficulties with the use of the App such that the Openn Negotiation cannot properly proceed.

13.2 If the Auctioneer cancels the Openn Negotiation in accordance with clause 13.1 above, the Seller’s Agent will contact the Qualified Bidders at their contact details to advise them of a new Openn Negotiation (and a new Final Bidding Stage) provided that upon the Openn Negotiation restarting in these circumstances, no Qualified Bidder shall be bound by any prior bid and shall be free to recommence bidding at any amount the Qualified Bidder wishes.

13.3 The Auctioneer may also pause the Final Bidding Stage for the purpose of taking instructions from the Seller or conferring with Qualified Bidders. This pause will be displayed on the App and visible to all Qualified Bidders.

14 Further Auction Rules

14.1 It is agreed that in the event that any of these App Terms and Conditions conflict with the conditions of sale by auctions prescribed by the applicable laws in each jurisdiction then that rule will not apply but all the other rules will apply.

14.2 The Auctioneer reserves the right to refuse to accept consecutive bids made by a Qualified Bidder where there has not been a further bid made by another Qualified Bidder.

14.3 The Auctioneer reserves the right to refuse to accept further bids from a Qualified Bidder if that Qualified Bidder has withdrawn a bid made during the Campaign Bidding Stage or the Final Bidding Stage.

15 Liability and Indemnity

15.1 The Developer, the Owner, Seller’s Agent, Auctioneer and their officers, directors and employees will not be held liable, in any circumstances, for any loss or damages which arise out of: a. any use, attempted use and/or any technical failure of the App; b. acting, or failing to act, on any information contained on or referred to on the App; and c. any errors or defects in the App.

15.2 The Qualified Bidders and the Sellers release and hold harmless the Seller’s Agent, Auctioneer, the Owner and the Developer and their officers, directors and employees from and against all actions, suits, demands, claims, losses, damages and costs whatsoever, whether at law or in equity arising out of: a. any use, attempted use and/or any technical failure of the App; b. acting, or failing to act, on any information contained on or referred to on the App; and c. any errors or defects in the App.

15.3 Users of the App will indemnify and keep indemnified the Seller’s Agent, Auctioneer, the Owner and the Developer and their officers, directors and employees from and against all actions, suits, demands, claims, losses, damages and costs whatsoever, whether at law or in equity arising out of any breach of these App Terms and Conditions by You.

16 Compliance with Law

16.1 These App Terms and Conditions are to be interpreted so that they comply with all applicable laws in each jurisdiction.

16.2 If any part of these App Terms and Conditions are unenforceable, illegal or void then it is severed and the remainder of these App Terms and Conditions remain in force.

17 Intellectual Property

17.1 Unless otherwise indicated, the Owner and the Developer owns or has a license to use all intellectual property (including copyright, trademarks and designs) subsisting in the content (including any graphics, images, logos, text, material, software) on the Openn Negotiation App.
17.2 Content on the Openn Negotiation App must not be modified, copied, reproduced, republished, framed, uploaded to a third party, posted, transmitted or distributed in any way except as expressly provided for on the Openn Negotiation App, or as expressly authorised in writing by the Owner and Developer.

18 Privacy

18.1 The Developer’s Privacy Policy (available at https://www.openn.com.au/privacy-policy) forms part of these Terms and Conditions. By using the App, You consent to the Developer collecting, handling and using Your personal information in accordance with the Privacy Policy.

19 Governing Laws

19.1 These App Terms and Conditions are governed by the laws of the State, and all Users submit to the exclusive jurisdiction of the State’s Court.

20 Definitions

20.1 App means the specialised software program designed to facilitate the Openn Negotiation and known as “Openn”;

20.2 Auction has the same meaning provided to it in the relevant Legislation in each jurisdiction;

20.3 Auctioneer means the Auctioneer appointed by the Seller’s Agent to conduct the Openn Negotiation, who must be a licensed auctioneer pursuant to the relevant Legislation in each jurisdiction;

20.4 Bidders Guide means an information guide produced by NSW Fair Trading or its statutory equivalent, as amended from time to time, and which must be provided to each bidder, Qualified Bidder or otherwise when the Property is in New South Wales, at the commencement of the Openn Negotiation;

20.5 Bidders Record means a record kept and maintained by the Agent or Auctioneer which, pursuant to the Legislation must be made of the persons who will be entitled to bid;

20.6 Buyer means the buyer described in the Contract;

20.7 Campaign Bidding Stage means the stage of the Openn Negotiation that commences when the Property is listed on the App and ends at the commencement of the Final Bidding Stage;

20.8 Contract means the relevant contract in respect of the Property;

20.9 Contract Execution and Exchange Authority (CEEA) means an authority granted by both: a. the Qualified Bidder to the Auctioneer permitting the Auctioneer to sign the Contract on behalf of the Qualified Bidder and for the Seller’s Agent to effect exchange of contracts in the event that the Qualified Bidder has become the eventual purchaser of the Property; and b. the Seller to the Auctioneer permitting the Auctioneer to sign the Contract for Sale of Land on behalf of the Seller and for the Seller’s Agent to effect exchange of contracts in the event that the Qualified Bidder has become the eventual purchaser of the Property;

20.10 Developer means PP Valley Pty Ltd ACN 612 338 477;

20.11 Dummy Bidding means false or fictitious bids made by non-genuine bidders with no intention of buying the Property and also includes any bidding practices prohibited by the relevant Legislation in each jurisdiction;

20.12 Fall of the Hammer means the time in the Final Bidding Stage the Auctioneer through the App announces the Final Bidding Stage has ended and no further bids will be accepted from Qualified Bidders;

20.13 Final Bidding Stage means the stage of the Openn Negotiation at which Qualified Bidders make competing bids to purchase the Property through the App, with a time limit applying to the making of bids and the process concluding when the Property is sold or all bids are exhausted;

20.14 Legislation means unless the context indicates otherwise, the relevant legislation and regulations in the State;

20.15 Openn Negotiation means the process set out in these conditions according to which the sale is to be conducted;

20.16 Owner means Cleverbons Pty Ltd ACN 607 908 636;

20.17 Password means the unique word or combination of letters, number and other characters used to access the App;

20.18 Pending Bid means the opening bid made by each Qualified Bidder through the App, which may be increased during the Campaign Bidding Stage;

20.19 Property means the Property described in the Contract;

20.20 Qualified Bidder means a bidder who has fulfilled the requirements set out in the Openn Negotiation Bidding Rules and Terms of Use and has been approved by the Seller in accordance with those Bidding Rules and Terms of Use;

20.21 Reserve Price means the reserve price specified by the Seller;

20.22 Seller means the vendor of the Property described in the Contract;

20.23 Seller’s Agent means the real estate agent duly authorised to act on behalf of the Seller;

20.24 Sole Bidder means a Qualified Bidder who is the only Qualified Bidder in relation to the Property;

20.25 State means the state or territory in which the Property is located;

20.26 Unique Identification Number means the unique identifying number provided by the App to each Qualified Bidder to allow them to be identified in the App;

20.27 User/s, You, Your means Seller/s, Seller’s Agent/s, Auctioneer/s, Qualified Bidder/s, any person/s who creates a login for the App and any other person/s who accesses the App for whatever reason; and

20.28 Winning Bid means the successful bid made in the App which will be confirmed by the Auctioneer as the price for which the Property will be sold.